7 Collaboration Tools That Remote Design Teams Love To Use

Remote work gets a bad rap sometimes. It helps you save on commuting costs, save time, channel your interests into passion projects, and so much more, but apart from that, remote work is also an opportunity for people to use tools that help add unchartered levels of clarity to everyday communications.

Design teams are the kind of people who need clear communication the most. 

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Is this what the client will like?

What more should be added? 

What improvements have to be made next? 

Did I take care of every requirement on the list?

If these are the kinds of questions on every designer’s mind, don’t you think a tool that could solve all this and bring you some peace of mind would be good for the team as a whole?

Here is a curated list that constitutes the best of the best collaboration tools that remote design teams love to use (with good reason):

#1 ProofHub

ProofHub is a complete package when it comes to software platforms that can provide you with a plethora of collaborative features to help designers stay on the same page. Not only will ProofHub help you ease up the communication part, but it will also help you make sure that the team gets to manage work effectively using all its future that facilitates team collaboration.

Some of its amazing features include:

  • Annotation and mark-up tools to help proof and approve various media files. This allows designers to collect intelligible, not to mention, actionable feedback from clients.
  • Kanban boards to help the design team function autonomously and cross-functionally.
  • Gantt charts to help the team keep track of tasks, deadlines, dependencies, and assignments. 
  • Discussions to help you keep track of ideas, decisions, and more. 
  • Chats to help you message the members of your team instantaneously both personally and in group settings. 
  • Notes to help you maintain a company wiki and store important documents, passwords, and links.

#2 Troop Messenger

Troop Messenger is primarily a communication tool that provides amazing features for remote teams to never fall out of sync. These incredible features are so many that there is actually a perfect communication medium as well as a task management app for all members of your team.

Here are some points that suggest the same:

  • Instant messaging to pass on important information and quickly share important links.
  • It facilitates group calling so that you can always be in touch with the team to share important updates.
  • Troop Messenger also allows you to flag messages so that you know how to prioritize your conversations. 
  • It allows you video calling as well as remote screen sharing that helps designers get a better understanding of what is needed of them.
  • As a gamification feature, Troop Messenger allows users to choose to change the chat background to different themes and colors.
  • Set burnout time so that you can fix a stipulated amount of time where the employees are allowed to use the instant messaging feature of the tool.

#3 Chanty

Chanty is a leading communication and collaboration software that helps designers be in the loop at all times. It aids teams with quick link and file-sharing along with other highly inventive features. Not only will Chanty help you keep track of all your communication and data transfer, but it will also help you be more productive by converting your conversations into tasks. 

Here is a small list of features that will show you how Chanty can be an indispensable tool for your design team:

  • Chanty helps keep communications segregated according to the project and tasks that you are working on with Teambooks. 
  • Receiving feedback can be a hard process to document; however, with Chanty, you can make your feedback actionable by turning it into a bunch of tasks. 
  • With Chanty, you will get to pin messages for actions to be performed later. 
  • Send dev-friendly code snippets to your teammates on the go. 
  • Highlight people and direct them to certain messages by simply @mentioning them. 
  • Get to take conversation actions like renaming, pinning to the top, and leaving said conversations.

#4 zipBoard

zipBoard is another collaboration software that works especially well for design teams. It allows you to be on the same page with your team and the clients simultaneously. It makes for an easy-to-use tool that facilitates even more than it promises.

Here are some features that are a great help to designers using zipBoard:

  • zipBoard facilitates unhindered communication between all the people within the team and helps the users send quick feedback and files on the go. 
  • It helps you secure all the versions of the same file that is being worked upon.
  • It helps with uninterrupted file sharing and turns your media into downloadable assets.
  • It will help you manage reviews with ease and work with actionable feedback.
  • It helps provide the team and the connected stakeholders with timely notifications and important updates. 
  • It even comes with features that help you visualize and manage your tasks using Kanban boards and spreadsheets

#5 Filestage

Another great tool for design teams is Filestage. This software platform helps design teams share files and important feedback with a click of a button. With annotation features and timely notifications, it assures teams clarity and understanding like no other tool. 

Here’s everything you need to know about the many innovative features that Filestage offers:

  • It comes with an extensive project dashboard that showcases the progress that is being made by the team as a whole. 
  • It helps you attach files within a particular task, so it is easy to review the file at a later stage. 
  • It offers annotation features for video proofing, image proofing, PDF editing, and more.
  • It comes with an uncluttered interface that comes with state-of-the-art drag-and-drop functionality.
  • It offers a platform where you can centralize files, file versions, and approvals.
  • It will also help you share files and review links across platforms

#6 Time Doctor

Time Doctor is the kind of management tool that will help designers schedule work, plan ahead, and remind them to ask for client feedback at set intervals. 

Here’s why Time Doctor is the tool for you, it has:

  • It helps in productivity by helping you set time definitions for all your activities. 
  • It facilitates white-labeling and custom branding that will help you make the tool completely your own. 
  • It also helps with time tracking and helps you prepare custom reports to record and document all the payable hours and such. 
  • It sends automated reports to clients to maintain transparency and build trust with stakeholders. 
  • It has a plain, easy-to-use interface that allows users to easily set up and onboard new people. 
  • It has integrations with tools such as Zoho, Slack, Todoist, and Office 365, which proves to be beyond helpful for design teams.

#7 GanttPRO

GanttPRO is the perfect software platform for teams that need a collaboration tool that excellently does the job of a project management software platform. It helps teams visualize tasks, set definite deadlines, keep track of the project progress, and much more. 

Here are some of the many features that make GanttPRO an excellent task management app for design teams:

  • It comes with an easy-to-use interface that facilitates drag-and-drop functionality
  • It helps you schedule everything and visualize tasks corresponding to their deadlines. 
  • It helps you view tasks, schedules, and project dependencies all at once. 
  • It helps track resources with respect to time
  • It will help you track project and task progress and be on top of time logs with a board, grid as well as portfolio view.
  • Track your resources as well as time logs with automated budget analysis reports

Here’s What Comes Next:

Design teams, when scattered, have more than just their clients to worry about. It gets hard for them to receive and then work on feedback, and, along with that, it gets excessively hard to have a back and forth with their superiors. The tools in the above-mentioned list can ease a lot of that tension and help designers take more productive steps rather than futile ones. 

More than most of these software platforms come with a free trial; therefore, we suggest that you try them all out and determine what fits best with your team and its needs.

Good luck!

Author Bio:

Nandini Sharma is the Assistant Marketing Manager at ProofHub. A specialist in the field of marketing, Nandini is well-versed with technical know-how, and always stays on top of the latest trends in the digital world.  When she is not busy penning down out-of-the-box marketing ideas, she can be found channeling her creativity into art and craft activities.

 

 

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